How to Justify Google Workspace?
The cost for 1 user license of Google Workspace (formerly G Suite) is RM300 per year for the Basic edition. Should this pricing be considered cheap or expensive? How to justify Google Workspace cost to management? In fact, Google Workspace is not just about Gmail. If you take all the useful applications in it has into consideration, it is actually a highly cost-effective office productivity suite.
Bringing a New Way of Working to Office
Are you still attaching Word and Excel files in your emails to colleagues, contractors, or even clients? If you still do, it is very likely that you are working for a company that would think Google Workspace pricing is too expensive.
Even if you are working in one of those companies, it doesn’t mean that you and your colleagues are not cool. Nowadays, everyone use instant messaging apps, like Whatsapp or Facebook Messenger to communicate after work. Probably, you might not remember when was the last time you send an email to your friend. Our daily life has been surrounded by cloud technology, but your workplace hasn’t kept up yet.
Adopt Google Workplace to Create a Productive Work Environment
Although email plays a fundamental part in our daily life, we do not rely on it as much as we used to be anymore. If you ever have the chance to ask a Google Workspace user about his/her opinion regarding email, probably you will get this answer: “I still use email for external communication but I seldom use email for internal communication.”
Now, you may already know that Google Workspace is a suite of office applications for people to complete any kind of work. It is never just a paid version of Gmail. Apart from checking and sending emails, a typical day of a Google Workspace user also involves sharing files with other colleagues from Google Drive, group chats or during online meetings using Hangouts Chat and Meet. Companies that are unable to provide their workers with the tools they need to complete their best work are doomed to fall behind.
Google Workspace Pricing from a User’s Perspective
Google Workspace pricing is a reflection of the value of all the combined office applications which help to increase the effectiveness of work. For those who have never experienced Google Workspace, it is very hard for them to understand the value of it. However, for Google Workspace users, they will truly appreciate the convenience it brings to their workplace at the cost of RM300 per year only.
In fact, the best way to justify Google Workspace pricing is by asking Google Workspace users if they are willing to go back to the old way of working just to save RM300 every year for their company, or, if they are willing to pay for their own subscription fee and enjoy the benefits that they have now.
“We only use email so RM240 is unacceptable”
If that’s the case for you, Google Workspace may not be a good fit for your company. You may consider other options as there are a lot of low-cost email services out there
Have a Tight Budget? You May Start with Your MVPs First
In order to increase the work productivity of your employees, you are willing to invest in Google Workspace but you have a tight budget? You may start with your core members instead of migrating all employees. Nowadays, technology can fulfill different business needs by implementing more than one system under the same company. This means that it is possible to let a certain group of employees use Google Workspace while others remain to use the legacy mail server. By doing so, companies can observe the positive changes right away at less cost. To know more details about this service, please visit Current Email System + Google Workspace (Dual Delivery)
Looking for a Trial Before Start Paying?
If you would like to have a try with Google Workspace first in order to evaluate whether it is worth to spend RM 300 every year, you may apply for the 14-day free trial and you will need to do certain settings by your own to start using Google Workspace. If you have decided to purchase, you may contact us to assist you for the transfer before the end date of your free trial.