How is the Google Meet in Google Workspace different from the free version?

This article will explain in addition to the difference in the Meet participants limit and introduces the use of the advanced features, such as screen-sharing and video recording in the paid version of Google Meet.

Google Meet is a video communication service provided by Google

Google Meet is a video conferencing tool provided by Google that allows users to communicate face-to-face even if they are working remotely. All data in Meet is encrypted in transit by default between the client and Google for video meetings on a web browser, on the Android and iOS apps, and in meeting rooms with Google meeting room hardware. In addition, Google Meet can be used without installing an application, which makes it easier for users to use it.

Although Google Meet has a free version, you can experience the convenient and easy-to-use features of this video conferencing tool if you can make full use of the Google Meet provided by Google Workspace.

Differences between the free version and the paid version of Google Meet

  Free Version Business Starter Business Standard Business Plus Enterprise Essentials Enterprise Standard Enterprise Plus
Google Official Price (monthly) Free USD 6 USD 12 USD 18 USD 10 USD 20 USD 30
Meet Participants Limit 100 100 150 250 150 250 250
Meet Time Limit 1hr 24hr 24hr 24hr 24hr 24hr 24hr

Basic functions of the free version of Google Meet

For the free version of Google Meet, the maximum number of people participating in a video conference at the same time is 100, and the maximum meeting length is 1 hour. You’ll need to send a new Meet link if the video conference is more than 1 hour.

Advanced Google Meet features provided in Google Workspace

There are 6 different Google Workspace editions. The maximum number of participants in Meet is 100 for Business Starter and the free version, 150 for Business Standard, Essentials, and Enterprise Essential, and 250 for Business Plus, Enterprise Standard, and Enterprise Plus. For Google Meet provided by Google Workspace, you can host a video conference for 24 hours continuously.

Google Meet features

Google Meet in Google Workspace has many convenient features for users. The following is an introduction to the functions of each edition.

  Business Starter Business Standard Business Plus Enterprise Essentials Enterprise Standard Enterprise Plus
Background Change
Hand Raising
Digital Whiteboard
Video Recording
Breakout Rooms
Polls and Q&A
Track Attendance

Background Change

If you’re working from home, you might want to appear professional to your colleagues or clients. Thus, this versatile feature also allows users to blur their current background or replace your background with an image that helps them look more professional on video calls without worrying about the mess in the back.

▼Replace backgrounds in Google Meet.

Replace backgrounds in Google Meet.

▼Blur your background.

Blur your background.

In addition, the function of noise cancellation and background blur has been released. By reducing the interference of images, you can preserve personal privacy, keep backgrounds clean, professional, and most importantly, not too distracting.

This feature is available in all Google Workspace editions.

Hand Raising

Hand Raising

If you have a question in the meeting, you can easily let the host know you want to speak by clicking the “hand” icon. Now, you can virtually raise your hand if you have a question instead of multiple people clamouring to speak at once and interrupting one another.

This feature is available in all Google Workspace editions.

Digital Whiteboard

Digital Whiteboard

Google Meet has a digital whiteboard – Jamboard that acts as a virtual dry erase board where you can brainstorm ideas live with others, and even offline. In the video conference, click the “digital whiteboard” icon and turn on the permissions to share with all participants.

This feature is available in all Google Workspace editions.

Video Recording

Video Recording

Besides, Google Meet also has a video recording function. The recorded video is stored on Google Drive, and you can share it with the others who are not available to join the meeting.

This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Breakout Rooms

The breakout room is a function that can divide participants into smaller groups during video calls and the participants can return to the main meeting to continue the discussion on the same topic. You can create up to 100 breakout rooms in a call randomly or manually. The host can join each breakout room at any time during the video call.

Breakout Rooms

This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Polls and Q&A

By using the Q&A function, users can ask questions anytime without interrupting the meeting. The host can answer the question verbally in the meeting or add their reply in the meeting chat. Besides, the host can also filter the topics to identify topics that need more discussion.

Polls and Q&A

In addition, through the Q&A function, participants can ask questions at their own pace as some might need longer time to think before asking a question, which may increase overall participation. After the meeting, a question report is emailed to the moderator. The email includes a list of questions that were asked, hidden, or deleted along with the names of the people who posted the questions.

If you are hosting and presenting in the meeting, join the call a few minutes early and set up poll questions to gather reactions and engage the group throughout the meeting.

Conducting a poll helps to quickly gather the reactions of participants. You can launch the poll based on the discussion topics to identify if the participants understand the content of the meeting. After a meeting, the host is emailed a report for any polls conducted in the meeting. The host can also share the poll results with the participants by showing the charts.

This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Track Attendance

When conducting a video conference with a large number of people, it is very difficult to track attendance. The host will receive an email with an attached Google Sheets attendance report after the meeting with this function. In the report, the name of the participant, email, and length of time the participant was on a call will be recorded.

This feature is available in Google Workspace Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Google Meet functions

Settings and methods

Once you sign in to the Google Workspace account, you can start using Google Meet. There are three ways to set up a video conference.

Start or join an online meeting via Google Meet

Start or join an online meeting via Google Meet

First, access to Google Meet. For joining a scheduled meeting, you can click the given Meet link and click “Join now” or enter the meeting code (last 10 alphabets of the Meet link) and click “Join”.

To create a new meeting, click “New meeting” with your preferred option. For “Create a meeting for later”, you can copy the Meet link and share it with other participants. For “Start an instant meeting”, you can create a new meeting and join the meeting directly. For “Schedule a meeting in Google Calendar”, you’ll be directed to Google Calendar.

Join an online meeting via Google Calendar

Join an online meeting via Google Calendar

First, click on the Calendar event that you would like to join, then click “Join with Google Meet” and click “Join Now” to join the meeting.

Join an online meeting via Gmail

Join an online meeting via Gmail

First, access Gmail and click Meet in the sidebar on your left, and click “My meetings” to join the meeting by clicking “Join Now”. Besides, you can also join from the meeting invitation that is sent to your email by clicking the Meet link.

Share Your Screen in Google Meet

By screen-sharing, it makes it easier to present a document, sheet, or slides to a meeting you are attending.

1. Join an online meeting via Meet.
2. Click the “screen” icon at the centre bottom of the screen to share.
3. Choose either “Your entire screen”, “A window” or “A tab” to share.
4. Finally click “Share”

If your camera is turned on, your face is visible to other participants when you’re sharing the screen. For sharing a tab, the sound of the tab will be shared by default. In addition, when you want to share the screen of other tabs, you can select “Share this tab instead”. To stop screen sharing, select “Stop presenting” in Meet.

Record a Video Meeting

The steps are listed below.

1. Join an online meeting via Meet.
2. Click the 3 dots at the center bottom of the screen, and select “Record meeting”, followed by “Start recording”.
3. Once you’ve started the recording, you will see the “Recording” icon displayed on the top left of the screen.
4. To stop the recording, click the 3 dots at the center bottom, and click “Stop Recording”.

Recordings include the active speaker and anything that’s presented. Other windows or notifications are not included. Pinning a participant won’t affect who is shown in the recording. Recordings are saved to the host’s Meet Recordings folder in My Drive.

This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Advanced Google Meet features provided in Google Workspace

Although there is a free version of Google Meet, using Google Meet provided in Google Workspace can increase the number of people participating in the meeting, and the meeting length can be held 24 hours continuously. In addition, you can do other functions, such as breakout rooms, hand raising, and video recording. And Google Workspace not only provides Google Meet but also other useful tools that help your business in team collaboration. Please feel free to contact our experts to learn more about Google Workspace.

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