Most people are concerned with “What takes up space in Google Drive?” and “How to increase storage if facing insufficient storage?”. To help, we have listed some helpful tips for your reference.
Google Drive storage limit
Google Drive is a cloud-based storage solution that allows you to store all kinds of files, e.g. Google Docs, Sheets, Photos, etc, and share them with others. In addition, you can have a real-time collaboration with your colleagues to edit the files and all the edits will be updated automatically in the cloud.
Google Drive not only can store a large amount of data, but it also allows users to find the information they need at work easily. Although Google Drive can store a lot of files, it has a storage limit. Please note that the cloud storage is shared between Google Drive, Gmail, and Google Photos.
What is the difference in cloud storage between the free and paid versions?
There are differences between free and paid versions of Google Drive. The paid version has a different storage limit according to the price of different editions.
|Edition||Google Official Price
*Only valid for 5 users and above (1 TB of storage for less than 5 users).
The free Google Drive comes with 15GB of storage
The cloud storage of free Google Drive is limited to 15GB. If you would like to increase the storage, you will need to make an additional purchase.
The storage of paid version of Google Drive starts at 30GB
If you purchase a Google Workspace account, you can use the paid version of Drive. For Business Starter, the cloud storage is 30GB/user; while the cloud storage of Business Standard, Plus, and Enterprise Essentials can be shared among all the users under the same domain.
For example, if 10 users subscribe with Business Plus, the company will have a total of 50 TB (10u x 5TB) cloud storage to use instead of each user having 5TB storage. Thus, For a company with uneven storage space required by users, there will be no wasted storage space and can be used more effectively.
In addition, the Enterprise Standard and Plus have unlimited storage space if the subscription is for 5 users and above.
How to check Google Drive storage?
When using Google Drive, you can check the current usage status of the Drive. We will explain how to check the usage of the Drive as follows.
Check usage status from Drive
Access to Google Drive, you can view the used storage at the left bottom. To view all the files that are currently saved, you may click “Storage”.
Check usage status from the Drive Storage page
The Drive Storage page is provided by Google. From the page, you can check the used storage of Google Drive, Gmail, and Photos.
Ways to free up Google Drive storage
When the Drive storage is insufficient, you can reorganize the files to free up some space. Thus, you do not need to spend a penny to purchase additional storage.
(1) Delete unnecessary data and files
Delete unnecessary data in Google Drive, Google Photos, and Gmail to increase storage. You’ll need to empty the Trash folder by permanently deleting the items in it to free up space.
(2) Change the storage settings of Google Photos
From the settings, change your photos and videos from Original quality to High quality which doesn’t take up storage space. High-quality photos backed up after June 1, 2021, will begin counting toward your Google Account storage. This includes photos backed up in the Original quality and then compressed to High quality after June 1, 2021.
Ways to increase Google Drive storage
If you’re facing insufficient Drive storage after deleting files, you can increase the storage as follows.
(1) Purchase storage
If you’re a user of either a free version or Business Starter, you can purchase additional storage. For the price and method of purchase, please refer to Google’s official website.
(2) Upgrade your current edition
If you’re using a free account, you may consider upgrading to the paid version. While if you’re a user of a paid account, you can upgrade to a higher edition to get more storage.
(3) Increase the number of user accounts
Since the storage add-on option is not available for Business Standard and Business Plus, you may consider increasing the number of user accounts to increase the storage. For example, a Business Standard user has 2TB of storage. If one user account is added, another 2TB can be used as the storage is shareable.
※Enterprise Standard and Enterprise Plus can have unlimited storage if the subscription is for 5 users and above.
Purchase Google Workspace for business use
Google Workspace not only has large cloud storage but also provides a variety of cloud office tools.
|Meet Time Limit||1hr||24hr||24hr||24hr|
|Meet Participants Limit||100||100||150||250|
|Data Loss Prevention
If you would like to know more about the Google Workspace features comparison, please refer to the Google Workspace Comparison.
Upgrade from free version to paid version
Google Workspace includes business emails, and Admin Console to manage users and devices, which helps companies to avoid security threats. Google provides support services as well. However, if you’ve purchased from TS Cloud – Google Premier Partner in Malaysia, we provide support from pre-deployment to go-live, and you’ll get a quick response from us via phone assistance to ease your hassle.
Upgrade to a higher edition
Cloud Search (search and retrieve information) and Google Vault (information governance and eDiscovery tool) are available for Business Standard or higher editions. These tools make Google Workspace more secure and convenient to use.
More storage in Google Workspace
Cloud storage is shared between Google Drive, Gmail, and Google Photos. As the storage limit for the free version is only 15GB, you’ll need to regularly delete unnecessary data or adjust the storage settings of Google Photos to increase the storage, which might cause inconvenience in your busy schedule. Perhaps, you can consider upgrading to the paid version as there are different editions available. Transition to the Google Workspace edition that best meets your needs with a safe and secure Drive to be used.
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