G Suite Edition Guide

Let G Suite pros help you make the right choice

G Suite offers three versions: Basic, Business, and Enterprise. Not sure which version you should go for? Not to worry, we have listed some of the factors that you should consider when selecting the G Suite version that best suite you.

Is there anything from the higher editions that you can’t live without?

G Suite only has 3 editions so it’s not that hard to choose one.
Business and Enterprise edition contain features that the Basic edition doesn’t offer. If there’s a feature that is indispensable to your company, the Basic edition is out of consideration. If none of the additional features fit your company’s need or plan, we suggest that you should start with the Basic edition and upgrade anytime when needed. Let us walk you through the 4 features that are not included in the Basic edition to help you find the right G Suite edition smart and easy.

What basic edition does NOT have

  • Vault Vault‎
    Vault

    Vault allows enterprises to archive and export data from mailboxes, Drive, Hangouts Chat (with history on) and videos files of Hangouts Meet for compliance or legal purpose.

    What we think:
     The main purpose of Vault is not for data backup but for e-discovery. Vault can largely reduce the cost and risk of compliance for the business.

  • App Maker
    App Maker

    App Maker is a application development platform provided by Google. It is a low-code platform so anyone can use it to build business apps easily even without programming background.

    What we think:
     Businesses can take advantage of App Maker which is a part of G Suite to transform the process of a specific workload that used to rely heavily on Excel to a web app. Basic knowledge of data base and Javascript will speed up the learning process.

  • Shared Drive
    Shared Drive

    Unlike the user Drive, files in a Shared Drive belongs to the organization instead of the user. If a member is removed from a Shared Drive, the ownership of the files remain the same. It is possible to give different permission according to different members.
     

    What we think:
     In the Basic edition of G Suite, files in the Drive belong to the individual user while with Business edition and above, organization can set up Team Drive for departments or teams. Team Drive can also be used as a replacement of physical file server.

  • Cloud Search
    Cloud Search

    Quickly find any content using the search function within Drive, Gmail and Calender. However, the search result will only show contents that the user has permission to view.

    What we think:
     Although Cloud Search is not a must have function, it’s an extremely handy function for organizations that have accumulated a vast amount of files lacking of proper management.

There’s no need to think about volume when choosing G Suite edition

Many would fear that after choosing the Basic edition, the 30GB storage per user will soon become insufficient. In fact, it is very easy to upgrade to a higher edition regardless of what payment plan you have. Whether you are on an annual plan or a monthly plan, you can upgrade anytime. There’s really no need to go for the higher editions except for businesses in the creative field such as web design or any design companies that require very large storage space. General business can just start with the Basic edition and upgrade anytime when the storage become insufficient.

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