What Is the Storage Limit for Google Drive? How to Check and Increase Storage?

Most people wonder, “How much storage does Google Drive need?” and “How can you increase the storage if it’s not enough?”. To help you out, we have put together some helpful tips for you.

Google Drive Storage Limit

Google Drive is a cloud-based storage solution that lets you store all kinds of files, such as Google Docs, Sheets, Photos, etc., and share them with others. Moreover, you can collaborate with your colleagues in real-time to edit the files, and all the changes are automatically updated in the cloud.

Google Drive not only can store a large amount of data but also allows users to easily find the information they need at work. Although Google Drive can store a large number of files, there is a storage limit. Please note that cloud storage is shared between Google Drive, Gmail, and Google Photos.

What Is the Difference in Cloud Storage Between the Free and Paid Version?

There are differences between the free and paid versions of Google Drive. The paid version has a different storage limit, depending on the price of the different editions.

Edition Google Official Price
(/user/month)
Storage
(per user)
Personal Gmail Free 15GB
Business Starter USD6 30GB
Standard USD12 2TB*(shared)
Plus USD18 5TB*(shared)
Enterprise Essentials USD10 1TB(shared)
Standard USD20 5TB*
Plus USD30 5TB*

*Only valid for 5 users and above (1 TB of storage for less than 5 users).

The Free Google Drive Comes With 15GB of Storage

Google Drive’s free cloud storage is limited to 15 GB. If you want to increase the storage, you have to make an additional purchase.

The Storage of Paid Version of Google Drive Starts from 30GB

If you purchase a Google Workspace account, you can use the paid version of Drive. For Business Starter, cloud storage is 30 GB peruser, while Business Standard, Plus and Enterprise Essentials cloud storage can be shared by all users under the same domain.

For example, if 10 users subscribe to Business Plus, the company will have a total of 50 TB (10u x 5TB) of cloud storage, instead of each user having 5TB of storage. So for a business with uneven user storage needs, storage space is not wasted and can be used more effectively.

In addition, Enterprise Standard and Plus have unlimited storage when the subscription is for 5 users and more.

How to Check Google Drive Storage?

When using Google Drive, you can check the current usage status of the Drive. We will explain how to check the usage of the Drive as follows.

Check Usage Status From Drive

When you access Google Drive, you can view the storage space used in the bottom left corner. To see all the files currently stored, click on “Storage”.

Check Usage Status From the “Drive Storage” Page

The “Drive Storage” page is provided by Google. Onthis page, you can check the used storage space of Google Drive, Gmail, and Photos.

Ways to Free up Google Drive Storage

If there is not enough space on the hard drive, you can reorganize the files to free up space. So, you do not have to spend a penny to buy additional storage.

(1) Delete Unnecessary Data and Files

Delete unnecessary data in Google Drive, Google Photos and Gmail to increase storage space. You need to empty the Trash folder by permanently deleting the items it contains to free up storage space.

(2) Change the Storage Settings of Google Photos

In the settings, change the quality of your photos and videos from Original Quality to High Quality, which does not require storage space. High quality photos backed up after June 1, 2021 will count against your Google Account storage space. This also applies to photos that were backed up in Original Quality and then compressed to High Quality after June 1, 2021.

Ways to Increase Google Drive Storage

If you’re facing insufficient Drive storage after deleting files, you can increase the storage as follows.

(1) Purchase Storage

If the Drive storage is not enough after deleting files, you can increase the storage as follows.

(2) Upgrade Your Current Edition

If you are using a free account, consider upgrading to the paid version. If you are using a paid account, you can upgrade to a higher edition to get more storage.

(3) Increase the Number of User Accounts

As the storage expansion option is not available for Business Standard and Business Plus, you can increase the number of user accounts to increase storage space. For example, a Business Standard user has 2 TB of storage. When a user account is added, another 2 TB can be used because the storage can be shared.

*Enterprise Standard and Enterprise Plus can have unlimited storage if the subscription is for 5 users and more.

Purchase Google Workspace for Business Use

Google Workspace not only offers more cloud storage options, but also a variety of cloud office tools.

  Google
Free Account
Business
Starter
Business
Standard
Business
Plus
Storage 15GB 30GB 2TB(shared) 5TB(shared)
Business Gmail X V V V
Shared Drive X X V V
Meet Time Limit 1 hour 24 hour 24 hour 24 hour
Meet Participants Limit 100 100 150 500
Data Loss Prevention (DLP ) X X X V
Vault X X X V
Audit Logs X V V V
Cloud Search X X V V
Technical Support X V V V

If you would like to know more about the Google Workspace features comparison, please refer to the Features and Editions Comparison of Google Workspace (Formerly G Suite)

Upgrade From the Free Version to the Paid Version

Google Workspace includes business email and an Admin Console to manage users and devices, helping companies avoid security risks. Google also offers support services. However, if you purchased from TS Cloud, Google Premier Partner in Malaysia, we provide support from pr-deployment to go-live and you will get a quick response from us on the phone to make your job easier.

Upgrade to a Higher Edition

Cloud Search (search and retrieval of information) and Google Vault (information governance and eDiscovery tool) are available for Business Standard or higher editions. These tools make Google Workspace more secure and convenient to use.

Google Workspace Offers More Storage

Cloud storage is shared between Google Drive, Gmail, and Google Photos. Since the storage limit for the free version is only 15 GB, you will have to regularly delete unnecessary data or adjust Google Photos storage settings to increase the storage, which can be an inconvenience in your busy schedule. Perhaps you can consider upgrading to the paid version, as there are different editions available. Switch to the Google Workspace edition that best suits your needs and lets you use the Drive securely.

               

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